OpenOffice.org–an application suite, not just a Web site—has tricks even Office can’t manage. Here are a few that may not be obvious, plus a few ways to make it less annoying out of the box.
OpenOffice.org 3.0 costs absolutely nothing but comes closer than anything else to letting you delete your copy of Microsoft Office (which probably cost you a lot). Even though OpenOffice.org—which is, yes, an application suite, not just a Web site—can’t do everything Office can, it can do a lot, and it has some of its own tricks that even Office can’t manage. Here are a few that may not be obvious, as well as a few ways to make OpenOffice.org less annoying out of the box.
1. Edit two or more parts of a document at the same time. Microsoft Word has a nifty split-window feature that lets you divide the current window into two panes, so you can edit page 5 of your document in the top pane and page 505 in the bottom. To switch from one pane to the other, you don’t have to waste time scrolling back and forth—you simply click in the other pane. OpenOffice.org doesn’t let you split a window into two panes, but it offers an even better feature. Click the Window menu, then New Window, to open a new window that displays the same document you’re working on. You can open as many windows as you want, each at a different place in your document; any change you make in one window immediately appears in all others. You can reduce screen clutter by turning off toolbars in one or more windows (use View | Toolbars), and you can tile or cascade the windows by right-clicking on the OpenOffice.org button on the Windows taskbar.
2. Use OpenOffice.org to open legacy documents. Years ago, older versions of Microsoft Office could open documents created by almost any of the myriad word processors and spreadsheet programs that were widely used before Microsoft monopolized the market. Recent versions of Office can’t open many of those older formats—including old Microsoft Word versions such as Word 6.0. By contrast, OpenOffice.org continues to open Word documents dating back to Version 6.0. OpenOffice.org also opens WordPerfect documents, including files created in WordPerfect for the Macintosh 3.5 Enhanced, which not even WordPerfect for Windows tries to open.By the way, there’s something confusing about OpenOffice.org’s claims. The product purports to support at least one format that never existed: The list of supported file types in its File | Open dialog includes “Microsoft WinWord 5.0,” even though there never was such a version. Word for Windows skipped from 2.0 to 6.0 in its version numbers.
